Strengths

• Extensive experience in global payroll management, including the U.S., with a focus on compliance and accuracy.

• Proficient in major U.S. payroll platforms such as ADP Workforce Now and Gusto, ensuring seamless payroll processing.

• Demonstrated ability to manage benefits onboarding and vendor coordination using Employee Navigator.

• Strong track record of process improvement and standardization across multiple regions and platforms.

• Experience in leading payroll system migrations, ensuring accurate configuration and testing.

• Skilled in creating and updating SOPs for payroll processes, fostering global standardization.

• Proven ability to train and mentor junior payroll staff, emphasizing detailed, step-by-step guidance.

• Effective in supporting audits and reconciling payroll journals to the general ledger.

Considerations

• Shows interest in training and mentoring, providing a strong foundation to further develop leadership capabilities as responsibilities grow.

• Has solid experience in payroll compliance and can continue expanding by showcasing more examples of navigating complex compliance scenarios.

• Familiar with major payroll systems such as ADP, Gusto, and Ceridian Dayforce, with the adaptability to learn additional platforms as needed.

• Demonstrates experience collaborating with U.S.-based teams in remote settings, with the opportunity to highlight this more explicitly in future discussions.

Candidate Name: Jesus

Executive Summary

A seasoned payroll and accounting professional with extensive experience in managing global payroll processes and financial records. Demonstrated expertise in payroll administration across multiple countries, ensuring compliance and accuracy in financial reporting. Skilled in using various payroll and accounting software to streamline operations and improve efficiency. Known for problem-solving abilities and adaptability in dynamic, multinational environments.

Recent Education

Latina University - - Bachelor’s degree in Accounting

Work Experience

1. Global Payroll Specialist -** 2023-Present

Company: Smartmatic
Industry: Technology
Description: Leads and supervises the standardization and coordination of the company's global payroll process. Responsibilities include preparing and maintaining payroll records, auditing payroll data, preparing payroll journal entries, and reconciling P&L and GL accounts. Also responsible for identifying budget discrepancies and handling internal and external audits.

2. Global Payroll Analyst - 2022-2023

Company: Smartmatic
Industry: Technology
Description: Managed payroll and benefits administration for multiple countries, including the UK, Netherlands, Belgium, Spain, US, Panama, Mexico, Argentina, and Barbados. Duties included preparing and maintaining payroll records, processing bank payments, and answering employee payroll inquiries.

3. Payroll Analyst - 2020-2022

Company: Quest
Industry: Technology
Description: Handled payroll and benefits administration for France, Italy, Canada, and Australia. Responsibilities included preparing payroll records, auditing payroll data, processing bank payments, and documenting payroll processes.

Tools & Software

ADP Workforce Now, ADP Run, ADP iHCM, ADP StreamOnline Payroll Management, Gusto, Paylocity, Ceridian Dayforce, Immedis Platform, Intuit Quickbooks, SAP, Oracle, Microsoft Dynamics

Q1. How do you prepare, audit, and finalize a semimonthly US payroll run?
A. I gather information from the HR system, enter changes in Workforce Now, calculate payroll, review reports, and request HR manager approval before finalizing payroll in Workforce Now.

Q2. What changed as a result of your auditing and approval work?
A. I ensure all changes, like salary increases, are processed correctly and reflected in the payroll register and statistical summary.

Q3. Can you walk me through how you onboard employees into a benefits plan via Employee Navigator?
A. I set up a profile for the new hire, send an invitation, and once they enroll, I download a report to set up deductions in Workforce Now, which are included in payroll.

Q4. Tell me about a time you identified and resolved a US compliance issue in payroll.
A. We hired someone in Colorado without an ID, so I contacted the Colorado employment office to obtain it and provided it to ADP for tax filings.

Q5. How do you reconcile payroll journals to the GL at Smartmatic?
A. After running payroll, I prepare and post journal entries into the accounting system, then reconcile the general ledger to ensure accuracy.

Q6. How did you manage the Gusto to ADP migration project?
A. We conducted trial runs in parallel, worked with ADP implementation managers, and ensured accurate configuration of earnings, deductions, and policies in ADP Workforce Now.

Q7. How do you build and keep SOPs current for payroll processes?
A. I update process documents with any changes or improvements, like setting up a global email for payroll inquiries, to standardize processes globally.

Q8. How do you structure a training session for new payroll team members?
A. I explain the payroll process step by step, from retrieving changes to collaborating with departments like treasury and accounting, emphasizing the importance of each step.

Q9. What differences do you note when running payroll in ADP Run versus Ceridian Dayforce?
A. ADP Run is simpler and user-friendly for smaller businesses, while Ceridian Dayforce is more complex and suited for larger companies, requiring more guidance.